Smash your Facebook profile in easy steps

Social Media is something that most of us use every day, and if you have a business, you’ll probably have business pages set up.

For the purpose of this article, I’m looking at Facebook in particular. What do your audience see when they land on your business page? Is it clear what you do? Is it engaging? Does it give enough information about you and your business? Is your profile relevant to your business? What do you put in your profile?

This article will give you the answers to these questions and hopefully help you smash your Facebook profile!

Your Facebook profile picture

Several times, I’ve been asked ‘should I have a logo or a personal picture?’

If your account is just a personal account, a headshot is best. For a business account, you can go for a headshot or your logo. If your business is quite a small affair, it’s probably better to go for the headshot, so that people know who you are and can put a face to your business.

Don’t go with pictures of your pets for a business page unless your pet is part of your logo for pet related products or services. Most of us have pets that we love, and there’s nothing wrong with posting photos of your pets on your page, but if I’m buying from a business, first of all I want to see what they do, or what they look like, not what their pet looks like.

Use the same profile picture across all your social media pages to promote consistency.

Make sure that you’re using the right size images for Facebook. Facebook recommends:

Your Page’s profile picture:

  • Displays at 170×170 pixels on your Page on computers, 128×128 pixels on smartphones and 36×36 pixels on most feature phones.

For profile pictures and cover photos with your logo or text, you may get a better result by using a PNG file.


Your cover photo

The one thing to bear in mind when deciding on a cover photo for your business page is that anyone can view cover images – they are public by default. So, best not to upload anything that could be deemed misleading, offensive, deceptive or be subject to copyright.

Make sure the image is clear, high quality and that the size is correct.

Your Page’s cover photo:

  • Displays at 820 pixels wide by 312 pixels tall on your Page on computers and 640 pixels wide by 360 pixels tall on smartphones.
  • Must be at least 400 pixels wide and 150 pixels tall.
  • Loads fastest as an sRGB JPG file that’s 851 pixels wide, 315 pixels tall and less than 100 kilobytes.

For profile pictures and cover photos with your logo or text, you may get a better result by using a PNG file.


Choose your cover image to reflect your brand, your services, or your products. Canva is a great place to create your cover images for a professional look, and there is a free version!

Change your cover image regularly to keep it fresh. You can change it to reflect festivals or special days, such as Valentine’s Day or Easter…but ensure that the image is relevant to your brand.

Your main bio

Your main Facebook profile has two areas where you can write about your business. There’s a short description, which should include a sentence or two about yourself or your business. It’s an opportunity for a short pitch on exactly what you do…and could be your mission statement.

Then you have a longer description where you can include additional information, more about your products or services and the benefits for your customers. You could include a little about your story and don’t forget to include a CTA (call to action).

It’s important to include any keywords in these descriptions to help search engines when people search for what you do.

There is a space to add a website link. This is where I share my Linktree URL. Linktree is a site that allows you to have all the links to things you’d like your customers to see. Mine includes my website, blog site, social media pages and URL for my email subscription…all in one place, with one link. I’d definitely recommend this to anyone who has a business – and the best bit is that there is a free service for this basic information.

You can also add your email address and telephone number, if that is appropriate…and you can add your business’s opening hours.


There is space for some profiles to add information about your favourite books, TV shows and films. Lots of people skip this, but it can be useful to make connections with like-minded people, or somewhere to put books that you’ve read that may be of interest to others in your niche – such as business-related books.

Privacy Settings  

Once you have finished with your profile and photos, take a look at your privacy settings. This allows you to choose whether your information is public or not. If it’s your business page, you will want almost everything to be public, but if it’s a personal page, you may want to hide some parts of your page.

This is definitely worth a look – sometimes small businesses overlook this bit and then find out that their settings are for friends and family only – so missing potential customers by not having it all public.

Pin a post to the top

The last thing I would say is that there is the facility to pin a post to the top of your profile. A lot of businesses pin an introductory post of themselves and their business. This is the first thing people will see when they come onto your page.

It is a good idea to pin an introduction, but it’s also the perfect opportunity to pin some of your best work as a showcase. Alternatives could be a key message, a new landing page, a special offer or a video. You can change it around every few months to keep it fresh.

Facebook marketing tips for creative businesses

Facebook is a great marketing tool for small businesses. It is one of the most visited websites in the world and perfect for engaging with customers and attracting new ones. From ads to Facebook groups, Facebook has lots of tools that you can use.

Create a business page

A business page is a great way to communicate directly with your target audience. People follow your page because they want to…and want to see more about you and your business. Having a business page also means you get access to Facebook insights, which give useful information about your followers and how they interact with your page.

It’s important to add a profile and cover photo that reflects what your business does. Use high-quality images, as they will in some instances, be the first impression you make on your audience.

Customise your page as much as you can – include your business name, address, and contact information. You can add your website URL, business hours and details of your products. There is even the option of having a Facebook shop for your products.

Use keywords throughout that tell your followers, readers, and Facebook what your page and business is all about.

Tell your story – there’s a section where you can write more about your business, so tell your audience what makes your business unique, how your products provide solutions for them, how you got started. Keep it real and relatable.

Invite people to like your business page. Most of us do this when we first set up a business page, but it’s worth doing it again every few months. Each week I also go through the posts I’ve put up and look at who has liked each post. If someone has liked my post, but are not followers, I invite them.

Be consistent

As with any business strategy, it’s important to be consistent on your social media pages, and Facebook is no exception. Post regularly – as frequently as you can, but once a day at a minimum. If you post regularly every day, your followers will start to recognise that you’re posting every day and will engage more, as they get to know you.

Whilst it’s great to post regularly, if you post the same kind of post every day, your followers will get bored with your content. Use a mixture of posts and avoid using posts to sell your products every day. It’s good to follow the 80/20 rule. 80% engage, entertain, educate, and inspire and 20% to promote and you’re your products. You can share behind the scenes information and photos, tell a bit of your story; entertain with funny memes or ‘fill in the blanks;’ educate your audience about your products or a process you follow. For example, if you’re an artist, you could show a series of posts that show a painting from sketch stage to finished article. Or you could give hints and tips about an aspect of your creative business – a sewing tip or, if you make cakes – a ‘how-to’ video is popular. Click here to see other ideas for posts on Facebook.

Facebook’s algorithm encourages engagement, so try and post something that gets a conversation going. It’s good to remember that it is social media, and we need to be social. Don’t forget to reply to comments and to any private messages promptly.

Ask your audience

As well as asking questions or writing engaging posts that promote a conversation, you can also ask your audience to tag their friends. This can work well, particularly with inspirational quotes. When you post a meaningful post, ask your audience to tag someone who might need to hear the advice the post gives.

You could do a post that just says you are sending out a hug to anyone who needs it today – we all know that sometimes, we just do! Then say, ‘tag a friend who’d like a hug today.’

‘Small Business Saturday’ posts work well too. Ask your followers to share links to their favourite small businesses, or to tell you a bit about their small business and to put a link. Make sure that you visit every single business that comments and puts a link on this post. Click on their business link and like some of their posts and post a couple of comments too – this helps them out with the Algorithm, as well as helping your business.

Facebook Ads

Now, this is something I haven’t felt the need to use, but it does seem to work well for some businesses. If you’re having trouble reaching your target audience, you can do an ad fairly cheaply. You can then target a specific audience by location, age, gender, and interests. There’s also an analytics tool to help you understand which ads drive interest and sales.

Facebook insights

I briefly mentioned this earlier, but this is a useful tool. I check my insights once a week, usually on a Sunday afternoon when I’m scrolling through my feed. Your insights tell you how many people engage with each of your posts and how many people each post reaches. You can look at which kind of posts are the most popular, which helps you decide what to post in the following week.

If you think that posting on social media takes up too much of your time, you can use Facebook’s publishing tools to schedule your posts in advance. And you can batch-make posts. I batch-make my posts for the following week every Friday or Saturday. I don’t like to schedule my posts as I like to be able to be available to reply as quickly as possible. But I have scheduled posts when I’ve been away on holiday.

Start your own Facebook group/join one

Having your own Facebook group will help you build a community around your products or services and can help make your brand more visible. It’s a great way to connect with your customers.

It’s also invaluable to join a good networking group with your target audience or with peers. I belong to a few groups – some are specifically for marketing people where trends etc. are discussed and others are networking with other like-minded businesses. I enjoy both, but I do have my favourites! This is a great way to get your business more well-known, but again, you need to be able to give time every day to network and comment on group posts, as well as interact with other businesses. I’ve met loads of lovely people this way and have bought lots of things from some of the small businesses in those groups.

Facebook features

As well as just posting every day, try out some of the features that are regularly being rolled out.

Facebook Live

Go live to engage with your audience in real time. Your followers will get a notification that you’re ‘live’ and can tune in to watch you. Once you have finished your live, you’re given an option to save a recording of your live so followers who haven’t tuned in can watch it later. Your live video then becomes a post on your page.

Facebook Live can be up to four hours long! Now, I’m not saying do a four-hour video, but you should try and aim for at least 10 minutes. The longer you’re live, the more discoverable your stream will be.

Facebook Video

If you’re not brave enough to go live with video, you can record a video. This way you can edit out anything you don’t like or start again if you hate it! Video content really makes a difference to your figure and video tends to be much more popular that posts. The thing I’ve noticed with video is that when you post it, you get some likes and views, but then suddenly a few weeks later, your figures on that video jump up as it’s shown to people. I’m not sure why, but it’s obviously something to do with the Algorithm!

You can use video to teach your audience something – a step-by-step tutorial, or a how-to video. Again, aim for at least 10 minutes. If you’re teaching your audience something, they’ll stay for as long as your video is engaging!

Facebook Stories

When you post a story, it stays on your feed for 24 hours. Again, stories get more traction and seem to reach more people than posts, so it’s a good idea to include them in your marketing strategy.

PLEASE NOTE: Avoid using video as a sales pitch. People tune in to find out more about you and your business, not to be sold to. I’ve made this mistake – I’m sure lots of us have, but I’ve found the videos that are more popular are ones where I’m being social and ‘having a chat.’

Create a plan

As with anything, what you post on Facebook should be part of your marketing strategy or plan. I try and plan my content a month in advance, so I know what I’m going to do and when. I also make note of any special days for each quarter, so I can plan posts around that – for example, Valentine’s Day or Easter.

I hope that you have found this post useful – if you have any questions, please feel free to comment on this post or send me a message.

Hints and tips for Facebook Messenger

Messenger has changed drastically since it was first launched and there are lots of things you can do with it now, that you couldn’t at the start. For example, did you know that, although Facebook messenger is attached to Facebook, you don’t actually have to have a Facebook account to download and use it?

I’ve been looking at the different ways we can use messenger for our small businesses. Although I knew about most of the features, there are some that are new to me! Here are a few hints and tips…

Stay under the radar whilst working

Facebook must be one of the most common distractions to your daily work routine, especially if you work from home. But did you know that you don’t need to have Facebook open to access your messages via messenger?

Go to the website,, sign in and there you have it! A phone-like messenger without the distractions of Facebook posts!


If you tap the four dots next to the typing field when you’re in a conversation, and then tap ‘reminders,’ you can schedule a time, activity, and location…and send a reminder to anyone you want to include.

Share your location

You can share where you are – your location – in a conversation. Whilst in a conversation, tap the four dots, then tap ‘location’ and hit ‘share live location.’ This is great if you’re meeting the person you’re talking to, and they don’t know the part of town you’re in.

You will need to let messenger have constant access to your location to do this, but you can switch it off at a later stage.

Mute notifications

You can also mute notifications. So, if you’re part of a group chat and the constant ‘pinging’ of new messages gets too much for you, but you don’t want to leave the group entirely, you can just mute the group for certain periods of time…or indefinitely if it is really getting to you!

From your main chat screen, swipe left on the thread and tap the ‘bell’ icon. From here, you can mute notifications for set periods, such as 15 minutes, an hour, 24 hours or indefinitely.

Mark as unread

If you are the kind of person that can easily forget to reply to messages after you’ve read them, then the ‘mark as unread’ feature is just the thing.

Swipe from the right on a message and tap the three little lines, then tap the ‘mark as unread’ option. The thread will then show in bold, just like new messages that you haven’t yet read! It will also show a little blue blob as a reminder!

Leave a group

This is a good one – we all get copied into group messages by friends or family, which might be as simple as an invitation to a party. Then you have to suffer your phone ‘pinging’ for days, if not weeks afterwards, with various people having conversations about it.

Once you’ve replied to the message and finished with it, you can leave the group. Simply tap on the group name at the top of the conversation, scroll to the bottom and select ‘leave group.’ The group will be notified that you’ve left, but you can always put a message before you leave to say that you are going to!

Delete old threads

You can delete old conversations once you’ve finished with them, if you like things kept nice and tidy. Just swipe to the left on the message you want to delete and tap the ‘trash’ icon. All done!

Reply to a particular message in group chat

This is one that is really useful. I belong to several group chats for business and often someone posts a message and, by the time I’ve thought of an answer and go to reply, there’s a whole list of other people chatting and very often they’ve gone right off the original message.

If you use the ‘quote and reply’ function, this solves the problem. Simply press and hold the relevant message you want to reply to, then tap the little arrow to reply. The quoted message will then appear above your own reply, making it absolutely clear who and what you’re talking about!

Unsend a message

It can happen that you send a message to the wrong person. But, if you know what to do and act quickly, you can rectify the error before it’s seen. Press and hold the mistaken message, and so long as it was sent less than 10 minutes ago, you will be able to remove it. Trash it for everyone, click confirm and it will be gone. There will be a message to say ‘you removed a message’ but your recipient won’t be able to see what it was. BUT it must be done within 10 minutes, or you can’t change it.

Chat to other businesses

Messenger is great to message any business that has a Facebook presence. You don’t have to pick up the phone to make a hairdressing appointment and risk getting into long conversations. Simply search for the person or business you want and send a message.

You’ll be able to see when they’ve seen it and see when they reply. This saves so much time…and you don’t have to speak to anyone!

Find filtered messages

Messenger has a filter, so if a message comes in that isn’t from one of your contacts, or if a message looks a bit dodgy to Facebook, the messages get filtered into an ‘other’ inbox. This used to be really irritating as it was difficult to find, but now it’s much easier.

Hit the ‘people’ tab at the bottom of the messenger app, and tap on the ‘requests’ icon, which is a speech bubble with three dots in the top right corner. This will show messages you’ve received from random people – for me, usually men in the military, or someone trying to get me to sign up to a dating app (!) But, it does also sometimes put people who are legitimately trying to contact you into that box too, so it’s worth checking.

Pick a colour

This is one I didn’t know about! You have the option to pick a different colour for every conversation you have. Hit the conversation name to go into settings, then tap ‘colour.’ You’ll be able to pick from a range of colours for your chat, which will be seen by both you and whoever you are messaging.

Emoji branding

As well as picking colours, you can also assign an emoji to your chat too. This will change the default ‘thumbs-up’ like button to the emoji you’ve picked.

Sync contacts

If you want to manage your communications efficiently and have all your acquaintances in messenger, you can turn on ‘sync contacts.’ This is a way to find people who aren’t on Facebook, or who aren’t your friend, but use messenger with their phone number.

Hit the icon with your profile picture, then tap ‘people.’ Go to ‘upload contacts’ and click it ‘on.’ Messenger will then continuously scan your contacts list for new numbers and people to message.

Edit photos

Another one I didn’t know I could do in messenger! Yes, you can edit photos…just open an image that has been sent to you in a chat. Hit the pencil icon – then you can type word overlays, add emojis – have a look and give it a go.

Dark mode

This is really handy and protects your eyes. It reduces the glare from your screen when you’re typing in a low light. The settings change the background from bright colours to black and grey, whilst the pictures, messages and any buttons are still in full colour.

How do you do it? Tap your profile pic in the top left corner and access the settings menu. Then toggle the Dark Mode slider. Simple!

Messenger stickers

You can add stickers to your text – I love this and use it a lot. There are loads to choose from and you can download many different types of stickers and graphics. Just click on the smiley icon next to the text box and, under the stickers tab, hit the plus button at the bottom. Then you can choose which stickers you want to download and use.


You can create a poll in a chat, giving people multiple choice answers to your question. This is quite a new addition, so another one I hadn’t come across before! Just click on the dots symbol and select ‘polls.’ Then you can create your poll and create custom options.

Encrypt chat

It is possible to encrypt a chat. It’s not an automatic option because it disables some of the other chat options.

To encrypt a chat, tap the name of your chat partner at the top of the screen and scroll down to ‘secret conversation.’ Tap ‘ok’ and your conversation will become encrypted from start to finish. You can also set a time limit so that those encrypted messages disappear after a certain amount of time.

Make calls via Wi-Fi

This is the one I use the most. Messenger has a built-in video and voice calling ability. So long as you are connected to Wi-Fi, you get free messenger-to-messenger calls. It also doesn’t matter if one of you uses IOS and the other uses Android. This has been a godsend for me during lockdown to stay connected with my family…and all free of charge.

Voice note

Not everyone likes to talk directly to their contacts, so there is also voice note. This means that you can leave a short voice message instead. It limits you to 1 minute, but you can send as many as you like! Tap on the plus symbol, select ‘voice,’ and hit the red ‘record’ button. Then record your message and send

Messenger has games!

When you do fancy a break, you can access games from messenger. If you’re chatting to someone and both want a little bit of light relief, just hit the plus symbol in the bottom left when you’re in a conversation and tap the ‘games’ icon. There are loads of them…from Snake to PAC-MAN to Tomb Runner…and all without having to leave the app. You can also get involved with group chats too and you can have a competition!

I really hope that you have found this useful and learned something new – I know I did when doing my research! Happy messaging!

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