How to identify your target market

Your customers are your biggest assets; they love your brand, buy your products or services, recommend you to friends and family, give you rave reviews and are loyal to your business. It totally makes sense to have a customer-first mind-set and this is now firmly embedded in the culture of most big corporations. They recognise and understand that building the right customer relationships are crucial; it not only builds trust and loyalty, but also results in repeat business and recommendations. This is just as important, if not more so, with the small business. It’s not something that can be achieved overnight, but if you work on getting to know your customers like the back of your hand, your business will succeed. 

You can’t successfully market your business if you don’t know who you’re targeting. Who is your ideal customer? What is their persona? Why would they want to buy your particular products or services? All these questions and more need to be answered so you know what your ideal customer looks like and what makes them tick. Then you will be better placed to target them with your marketing.

Identifying your target market is all about three things; Demographic, Geographics and Psychographics. 

Demographics

  • What is their age and gender?
  • Are they married or living together?
  • Do they have children?
  • What do they do for a living?
  • If you know what they do for a living, what is their rough income?
  • Do they own their own home?

You can usually gain demographic information from your existing customers by simply talking to them. Social media accounts can also give you relevant demographic information. If your customers are on Facebook, for example, you can usually see information like date of birth, relationship status – people seem to love to share about their lives on social media, so you will probably see if they have children or grandchildren, what they do for a living etc.

You could also get this information from feedback you get. For example, if you make and produce quality rag dolls, you may have feedback that says “Love your product, my daughter/grand-daughter loves her doll and hasn’t put it down since she received it.”  This tells you that your customer is a Mum and Grandma and that she likes buying things for her grandchildren.

Knowing the demographics of your existing customers makes it easier to tailor your marketing accordingly.

If you’re really not sure who your target market it, go to Google and research some of your competitors, people who do the same as you, and look at their marketing techniques. Who are they targeting and how? What are the messages they are sending out? What images do they use? What media do they use to advertise? You will then have an idea of what direction you should be aiming for with your business. 

Geographics

This is the simplest – where do your target market live? Are they local to you? Just in a particular region? In the same country, but miles away – nationwide? Or international – in other countries?

Psychographics – why customers buy what they do

If demographics look at who your customers are, psychographics take you a bit further into their lives to find out why they buy the things they do. What motivates them and what makes them tick.

Psychographics include things like:

  • Interests
  • Activities
  • Religious beliefs
  • Attitudes
  • Personality
  • Spending habits
  • Lifestyle choices

Interests

You might think this relates to hobbies, but it’s more than that. It’s more about what you’re interested in, rather than partake in. It’s probably the most telling feature on the list as ‘interests’ covers a wide range of things. Interests will include life experiences and are shaped by all sort of things, such as culture, upbringing and socioeconomic status.

For example:

  • If you have a child, you will be interested in raising them. You will look on Google for ways to be a better parent, how to keep them amused, how to deal with certain problems etc. You will spend time during the day automatically learning how to be a good parent and thinking about being a good parent, as well as playing with and talking to your child.
  • You may be interested in getting fit. You might want to change the way you look by losing weight, gaining weight, toning up muscles. This might have an impact on what you eat and drink, how you spend your time and where you go. You might go running, go to the gym, do a line dancing or salsa class!
  • You might be interested in getting rich, so will be interested in how people get rich quick, in celebrities and their lifestyles. You might google ‘get rich quick’ schemes or business opportunities.
  • You might simply be interested in going out with your friends and having a great time, drinking and eating in good restaurants, or just clubbing and getting drunk! This might spark an interest in fashion and accessories or fine wines and Michelin star restaurants. 

One person’s interests will change over time. What you liked to do when you were a child are vastly different to your interests as a teenager and as an adult.   

So, looking at this from a target market point of view, interests will not necessarily characterise your target market – you’ll want to look at a range of interests to suit each of your products or services.

Activities

Now then, activities is the section that could be described as hobbies. As part of psychographic research, you are going to want to know what activities or hobbies your target audience get involved in. You’ll get answers like reading, writing, going to the gym, fishing, taking part in a sport, computer games, playing a musical instrument, singing, painting…you get the picture. The list is endless, but the more information you can gather about your ideal customer or target market, the better you’ll understand them. 

You also need to think about people who answer that they don’t have a hobby or many interests. How can you word the question so that you get some kind of answer? One way would be to say, ‘how do you spend your free time when you’re not working?’ Some people might be workaholics and actually spend all their time commuting to and from work and at work, so that when they’re home, it’s eat and sleep…yes, there are those that do that! But this still gives you an answer, and I bet that if they commute on public transport, they’ll be glued to their phone, so may see your ads or marketing. You can still target them.

Someone else might say that they spend their free time with their family – they may have children and they take up all their free time.  It’s good to know that, again you can target parents.

Someone might be involved in their local community, run a Scout or Girl Guide group; they might be involved in church activities or council meetings. I’m sure you get the idea.

Each of these kinds of responses gives you a lot of information about your target market, or your ideal client.

Religious Beliefs

This is pretty obvious – people may be reluctant to give these details, but if they say they attend services for example, you can always ask where and if they enjoy it. Are they an active member? Do they get involved in youth groups or teaching the youngsters about their religion?  

Attitudes

OK, this is a pretty hard one and involves you drilling down further into the lives of your target audience. If you want to discover their attitude or opinion on something, you need to ask questions.

For example, if you sell beauty products, you could ask what they think about beauty products in general. You’ll probably get answers like ‘they must be cruelty free’ or ‘not contain palm oil’, or be vegan-friendly. They may ask if you do products for sensitive skin as they get eczema.

You’d need to think of questions that are related to your particular products or services. Let’s take another example, if you sell some kind of software, you might ask, ‘What do you think about the performance of Microsoft 10, compared to Microsoft 7 or 8?’

Obtaining attitudes to things around them, not just related to your business, gives you a much deeper insight. You could ask about their opinion on the government or wind turbines. Knowing someone’s opinion or attitude to the world around them helps you to know your audience better and know more about what makes them tick. 

Asking questions will also give away details of your targeted market’s personality, their values, what they like to spend money on and their lifestyle choices. 

However, psychographics are difficult to gain and take a huge amount of time, effort and research in order for you to gain all the information you need. This is one of the reasons why big companies have a marketing department, solely dedicated to finding out who the customers are and working out the right way to market their products to attract those customers. If you combine the data you collect on the demographic and psychographics of your customers, you can paint a picture of what your potential buyer (or your buyer persona) will look like and who they are. Let’s have a look at one example …

Buyer persona 

Let’s say you’ve done your research and this is what you have discovered…

Demographic data

  • Female, aged 40 – 55
  • Married with children
  • Household income around £45,000
  • Stay at home Mum who works part-time

Psychographic data

  • Interested in health and fitness
  • Likes to be eco-friendly
  • Is an active member on Facebook and Pinterest
  • Likes socialising with her small group of friends
  • Loves cooking

This demonstrates the difference between the two sets of data and why it’s important to gain both – you have more insight into what your customers might like. Then you can look at your products to see what would interest this kind of customer.

How do you make this relate to your business…and therefore your marketing? I’ll share some examples…

If you have a crafting business, for example, and your crafting activities were soap making or candle making, you’d know that this customer likes natural ingredients that are environmentally friendly and safe for children, so that could be part of your marketing angle.

If you are in the catering industry, making cakes or preserves, she might be interested in special birthday cakes for her family or in your preserves and pickles that use natural ingredients.

Her children are likely to have birthday parties and her friends are likely to have children of a similar age, so anything you make from a crafting perspective may be of interest – bunting for parties, toys, jewellery, etc. And as she enjoys socialising with her small group of friends, she may be interested in hosting an at-home party to buy your craft products.

Where to find her

Once you have this data, you’ll also know where to find her and this is very important. She may attend local fitness clubs or gyms; she may visit a local spa; she will enjoy lunches out at restaurants or bars with her group of friends. This is where you could leave your flyers and business cards.

Now you know what your customer looks like and what she’s interested in, you can tailor blogs to suit her, you can make products you know she’ll like, and you can find out if she has any particular problem that your products can solve. 

Survey your existing customers

If you already have a raft of existing customers who buy from you regularly or even customers that have bought once or twice, hopefully you will have asked for their email address, so you can let them know when you launch new products or have any special offers etc. If you have emails of customers, send them a simple survey asking them some simple questions. You can gain both demographic and psychographic information this way, but you can also find out what products of yours they like, what they don’t like, what could be improved and what other products they’d like to see you supply.

Analyse the feedback you have from your customers

Do you have feedback from your customers? Do they recommend certain products? If they do, what reason do they give for the recommendation? It might be that the reason they give is a great tip on how to market that product.

If you have any negative feedback or complaints, don’t put them away and forget them or let them get you down.

You should look at negative feedback/complaints as an opportunity. What are they complaining about and why? Can that product be improved? Imagine being able to go back to a customer telling them that you took their complaint or feedback on board, looked at ways to improve the product and have come up with a new and better product. Then offer to let them have it at a reduced price.

This shows goodwill, shows you’ve listened to that customer, done something about it and then offered the improved version. They will feel valued as a customer, feel that they’ve contributed and will be much more likely to sing your praises and recommend you to their friends and family. You’ve just turned around a complaint into a compliment!

How do your customers like to buy their products?

These days, I would hazard a guess that most of your customers will want to look at products/services online before they buy. They have such a wide choice that it’s important you make yours stand out. People spend their commute to work, breaks, lunch hour, evenings and weekends online, usually browsing through social media sites or looking for something specific. If you are not on these platforms then your products/services will not be found.

Selling online

Social Media is a great way to promote your products or services and to advertise what you do. But, you also have to bear in mind that not everyone is on social media. If your target market is in the older age bracket, they may prefer not to be on social media, so you will have to reach them another way.  

Even though they don’t do social media, your target audience probably still uses the internet to search for things they want. You could set up an online shop on eBay, Spotify or Etsy.

A website is a crucial business tool – you can link it to your Social Media sites and vice versa. A website can help you reach a wider audience – it gives you a shop front that is open 24/7 – you can even sell when you are sleeping and you can sell to anyone in the world!

You can put more information about yourself and your business and products or services that you can on Social Media and, if you have an online shop, you can point your customers to that site. Whatever you choose to do, there is always a marketing technique to support it. If you have a website, you can also choose to add a blog, which could also be a fabulous tool to write about your individual products or services … just another way to get your name/business out there.

I know this has been a very long post, but I hope that it give you inspiration and fires you up to investigate your target market in more detail. Once you are armed with all the relevant information, and market your products or services to that audience, you stand a much better chance of making a sale or obtaining a new customer for your services.

If you’ve enjoyed reading this blog, please like and follow me for more marketing information for small businesses. And if you have any comments, I’d be pleased to hear from you.

GDPR Update

Disclaimer: GDPR (General Data Protection Regulation) is a very large and complicated piece of legislation. I’m not a lawyer. The information in this article is absolutely not legal advice and I cannot be held responsible for its accuracy. Details of where to get the legal information can be found at the end of this article. However, the information provided will give you a starter for ten and give the most up to date information I can find…as at January 2020.

GDPR (General Data Protection Regulation) came into force on 25 May 2018 for European businesses. As a small business, I read everything I could get my hands on to ensure that my business was compliant; 19 months on, there are still hundreds of businesses that don’t comply or who simply don’t know how to.

 

Although the UK is leaving Europe, if a business has any dealings with European countries, or has customers in European countries, they will still be subject to GDPR, so it’s vitally important to understand what you need to do to comply. I know that you’re probably glazing over now and may think it doesn’t affect you and who’s going to know if you comply or not, but small businesses are being investigated and questions are being asked, so it’s worth making the effort to ensure that you are covered…and it’s not too difficult to get your head around.

Is your business GDPR compliant_

How do I know if my business is impacted by GDPR?

Basically, if you control or process any kind of customer personal data then your business is impacted. This could be as simple as keeping your customers’ names and addresses, telephone numbers, IP addresses. Obviously some businesses will keep a lot more, such as medical information, bank account details etc.

GDPR is just about protecting those individuals, (your customers) from having their data fall into the wrong hands. The two key principles are that businesses must have appropriate, legal reasons for processing personal data and a business can only collect personal information for a specific purpose and it is only to be used for that purpose.

The good news is that for businesses with fewer than 250 employees, you are not required to keep records of your processing activities, unless it is regular activity, concerns sensitive information or if the data could threaten someone’s rights.

Most of us who have a small business hold some form of personal information about our customers – it might just be an email address or name and postal address, so there are some things to do to be GDPR compliant. There are very steep fines for those who don’t.

How to comply

  • Your responsibility
    There are two words to describe the person who is collecting and processing data…
    web-3963944_640Data Controller – the person who decides how and why personal data is collected. This is usually the business owner, as in my case. This person must ensure that the business is compliant, including transparency, data storage, data confidentiality and accuracy of data collected and stored. The Data Controller is also responsible for reporting to the Information Commissioner’s Office (ICO) if a data breach occurs or if data is lost or stolen from your business..or report to CNIL if you are in France.
    Data Processor. This person (in my case it’s me too as I don’t have any employees!), is responsible for processing personal data, which includes anyone who has access to your customers’ personal information and uses it – say, for creating and sending marketing emails or sending out your newsletters to your customers. The Data Processor is responsible for ensuring data is processed in line with GDPR requirements and they should record processing activities, as well as ensuring appropriate security of the data they handle.
  • You need to understand your data
    – Do a thorough check on all the data you keep on your customers (and employees if you have them) – both past and present.
    – Decide how much data you really need. GDPR states you only need to hold data that is absolutely necessary, and for as short a time as possible. If you have old Excel spreadsheets with old customer data, you could be falling foul of the rules, so get rid of anything you no longer need.
    -If you have data that is defined by GDPR as ‘special categories of personal data’, you must have explicit permission from that person to hold that data about them. This includes political affiliation, religious beliefs, sexual orientation, trade union membership, racial and ethnic origin. The reason you must have permission to keep this data is that if it got into the wrong hands, it could be misused to discriminate against an individual.
    – You need explicit consent from anyone whose information (no matter how much or how little) you are going to store.
  • Your data consent policy also called Privacy Policy
    You must get clear and explicit consent from your customer that they are happy for you to obtain and store their personal information. It must be clearly explained keyboard-895556_640 (1)what personal information you want to collect and why, and how it will be used. The individual must agree and if they don’t, you must not collect and store their data under any circumstances. This includes conditional data collection, such as where you offer a freebie on your website to get people to sign up to your newsletter and then use that data for marketing your products or services.
    You must be able to show that you have obtained consent for the data you hold. Not having a record of consent leaves you open to fines.
    You must also provide an easy way for your customers to opt out of anything they’ve agreed to in the future. So, for example, if you send out a newsletter, there must be a box or email address shown that clearly states that the customer can unsubscribe to it at any time.
  • Old data
    If you already have a database of customers and their information, or you take over a business from someone else, including their customers, GDPR requires you to re-consent all of those customers. This means you must contact every single customer you have information on and ask their permission to continue to store and use their data.
    If they do not consent – and this includes anyone who does not respond – you must delete their data.
    The same applies to any old data you have on anyone – if you no longer need it, it must be deleted.
    binary-1327493_640For us small businesses, you need to have a policy that states how long you will keep a customer’s data if they are not continuously engaging with your business. For example you could say that any data you hold will be deleted after 12 months, if that customer has not engaged with your business during that 12 month period.
    It’s a good idea to set up regular data reviews to ensure data is not kept longer than necessary.
  • Data storage and security
    GDPR covers data, no matter where it is stored – be it on email, in customer databases, mobile phones, cloud-based service etc. As a small business, you need to create a data processing and storage policy. This should specify where customer data is secured, how it is protected, such as encrypting data and securing your website with SSL, and who has access to it (most likely your data processor to get email addresses, names etc) and for what purpose (could be to send out a newsletter for example).
    If you transfer data from one person to another or share with third parties, you need a plan for how the data is moved (such as on a USB stick or laptop) as this is a huge risk – having data encrypted can help alleviate the risk, but my advice would be – don’t move it!
  • Large businesses need to appoint a Data Protection Officer, but for the purpose of this article, talking to small businesses like myself (less than 250 employees), we would be exempt from this.
    If you do have employees, especially if they have access to customer data, they need to be trained on data handling and security.
  • Requests for access to data
    Any EU citizen can request access to all the data you hold on them – known as a Subject Access Request (SAR). This can be anything you hold, from name, address technology-3219129_640and email address, to any references made to them in email messages, websites, electronic notes etc. If you’re a small business, this won’t be too difficult, but for huge businesses, it would be very time consuming to go through hundreds of documents and data entries. That’s why it’s so important to know what you hold on your customers and where. If a customer makes a SAR, you have 30 days to comply, so good to have a plan in place.
  • Are your suppliers GDPR compliant?
    Small businesses often rely on contractors and suppliers. Even if your business is GDPR compliant, you must ensure suppliers and contractors are also GDPR compliant.
    Please note: Small businesses are exempt unless you’re working with a larger business that has more than 250 employees, in which case you can fall foul of GDPR if the larger business is not compliant. The quickest way to find out is to ask suppliers to complete a GDPR compliance form detailing how they handle data, security and storage procedures…and what type of data they handle. You can send them a GDPR compliance checklist for small businesses for them to complete. Ensure contracts specifically refer to a supplier or contractor being GDPR compliant. Include the right to audit their business if needed, such as making an on-site visit to review their data processing arrangements.
  • Create data processing notices
    Data handling must be fair and transparent, so you need to create a document explaining how your business deals with data. Known as Fair Processing Notices (FPNs). It all sounds complicated but an FPN is just about giving people clear information about what you’re doing with their personal data.
    You FPN should describe why you are processing their personal data, including that you have their consent via an opt-in or sign up to a newsletter for example.
    If you are sending their personal data to a third party, such as another customer, employee, supplier, you need to state this on the FPN.
    You also need to say how long you will be holding onto their data, known as the ‘retention period’.
    Finally, you need to state that all your customers should be aware of the existence of their personal data rights – this should be pointed out to your customers.

For more detailed information on GDPR…

Click here if your business is in France (in English!)

Click here if your business is in the UK.

What marketing strategies are going to be popular for your small business in 2020?

With 2020 just around the corner, it’s time to think about what you want to achieve with your small business next year and to focus on your marketing strategy.

2020…the start of a new decade… and it will be no surprise to know that digital marketing is going to continue at pace to be the most popular form of marketing. With technology continually moving forward, it’s so important to keep on top of what’s new and how you can use it to promote your business.

Digital Marketing

Digital marketing just means online marketing, using digital technology on the internet or on mobile devices. There are several digital marketing channels and I’m going to look at a few of them, with ‘marketing into a new decade’ in mind!

design-4425623_640

Business website – Even if you have a great following on social media, it can’t replace having a business website. This is the home or hub of your business, the one place online where you are completely in control of everything you want to say about your business. It can be as simple or as fancy as you like…but the one MUST-HAVE is that it needs to be mobile friendly, as most people use mobile technology to scour the internet.

seo-592740_640SEO – or search engine optimization. This is the process of increasing traffic to your website. This includes using the right keywords, your social media presence, references to your website from external sites, to name a few. In 2020, this is going to be vital to keep ahead of your competition.

Local search engine optimization – as most people have mobile phones and use them ‘on the go’ they will be looking for local businesses when they are out and about. Google’s search results now apparently favour websites that are optimized for local search by including location information and location-related keywords. You can also claim your business location on local search directories, such as Google My Business. Just ensure that whatever local directories you choose to be a part of, that your details are exactly the same, including spelling, on all directories – not 10 High St in one and 10 High Street in another.

Email Marketing – these days nearly 7 out of 10 businesses use email marketing and it is the third most popular digital marketing method. Around half of the population check their email on mobile devices and research shows that a third of emails opened are opened on mobile devices. So, if you going the route of email marketing, think ‘mobile’ – keep emails short and clear with a clear call to action. Use white space to make it easy for ’click here’ buttons or links.

online-marketing-1246457_640Content marketing – this is about blog posts, e-books, infographics, videos etc. that you share digitally. The goal of content marketing is to entice users to view your content and take action, clicking your call to action button. For example, you might write a blog post about ‘How to insulate your house for winter’. The call to action button might be ‘Contact us to get a free quote to insulate your house this winter.’ And research is showing that rather than having lots of short blog posts, people prefer longer, more relevant information that answers their questions and is of value to them.

Pay-per-click advertising or PPC – PPC digital adverts appear when you do an internet search – if you have a PPC ad with terms that someone is searching for, your ad will come up. The name PPC comes from the fact that you only pay for the ad when someone clicks on it. You sometimes see this on Google and on some social media sites.

adult-3086300_640Voice Search – By 2020 it is expected that voice search will account for half of all Google searches. So how do you make sure your business is found? Good SEO will help, but it might be a good idea to create an FAQ page on your website answering questions that people might ask about your products or services. Make the questions sound the way that people talk. For example, if you own a fish and chip shop, people are more likely to ask ‘what chip shop is open right now?’ rather than the way they’d type a search into a search engine…opening times of fish and chip shop.

Google My Business – if you have one of these listings, regularly add new photos, posts, offers etc. and ensure your description is current. Add as much information as you can to it. Make sure that there is a link to your website and in particular, your reviews page – this promotes consistency across channels.

film-596519_640Online Video – Today’s generation prefer to view video footage to get answers to everything they want to know. YouTube is the second most popular website, pipped at the post only by Google. Videos that show someone how to do something, help solve their problems, etc. is definitely the way to go in 2020.

Tell your story – consumers love real interaction with businesses. They want to know the face behind the name, so think about how you can be transparent about your business and values. Live stream on FB, short informational videos, behind the scenes videos all help to create a feeling of intimacy with your customers – and that can help build a bond with your target market.

Social Media

follow-1210793_640No matter what channel you use, have a business page and plan what you are going to do and when. Try and plan a host of different posts to keep your customers coming back for more. Use video, audio with pictures, product posts, competitions, polls, quotes, funny stuff and serious stuff. Make things as visual as possible and plan to post regularly and consistently. You can look at your insights to find out who looks at your posts and when is the best time for you to post. Plan to post at least three times a week, more for visual channels like Instagram.

Messenger is also a great tool for customers and customer service. You can speak directly to your customers in real time, answering any questions or talking to them about a product they’re interested in.

In conclusion, marketing in 2020 will continue to move and change at a fast pace. Be willing to adapt to the change, embrace the new technology where you can and have fun making video content and thinking of ways to be more creative with your marketing. Your business will continue to develop and grow and you will find yourself attracting great, quality customers in your digital world!

If you would like a free consultation about how digital marketing could help your business in 2020, click here.

Boost your productivity with a clean and clear desk space

I don’t know about you, but I love the spring…seeing everything coming back to life, flowers pushing their way through the ground, lambs in the field next door to me and spring-bird-2295434_640everything feels fresh and new. The only downside is that the grass grows at a phenomenal rate, so I’m out on the sit-on lawnmower a lot! But even that gives me a weird sense of pleasure…my thinking time!

On my last batch of lawn mowing, I was thinking about my writing work, as I often do, and about a couple of articles I’d read recently about how productivity can be boosted by simply having a clean and clear desk space – I guess the this saying sprang to mind, “A cluttered desk is a sign of a cluttered mind”. This rings a bit true for me, because while I constantly make lists about everything, from my daily work ‘to do’ list to shopping to what I need to do around the house and garden, I am a maker of ‘piles’. I have piles of books, papers, a ‘to do‘pile of stuff that needs looking at urgently etc. etc.

Piles of paper

cluttered-1295494_640I’ve always thought that my piles of stuff were a kind of organisation – I know where everything is; it’s my system and it works for me. In reality, it doesn’t, there have been several times recently where I couldn’t find something important…because I’d put it ‘somewhere safe’ in a pile of other paper. I’ve always found what I’m looking for in the end, but this has taken up precious time and effort…if I’d had a designated space for my piles of stuff, I’d know for sure where everything is.

Dump the piles!

It’s quite simple to get rid of the piles of ‘stuff’. The answer is organisation.

  • Go through the piles of stuff and organise the paper into an order – you might have bills to be paid, articles to read, stuff that needs filing. Whatever it might be take a few minutes to sort things out. Use a filing cabinet or shelving system to organise yourself – maybe use box files or lever arch files to put the same kind of thing in one place.
  • Have an inbox with things that need doing today, such as bills you can pay online, a reminder to email someone or ring someone. When those things have been done, file them away.
  • Throw out anything you don’t need – there’s bound to be things you no longer need or use, so bin it!
  • computer-2593921_640Go paperless – in our world of recycling and conserving the environment, it amazes me how many people don’t do online banking, for example. It’s so much easier that sifting through page after page of bank statements, when you can do it at a click of the mouse. I do appreciate that not everyone is computer savvy, but as much as possible, get rid of everything ‘paper’ that you can.
  • Schedule in a 15-20 minute session a week to clean your desk and surrounding work space. This will help you keep things organised and won’t allow you to let your piles build up again!
  • If you have documents that you need to keep, scan them into your computer and save them in a file. These things don’t have to take up valuable space on your computer, you can use one of the many free cloud storage devices, such as Dropbox, G Drive or iCloud.
  • If you use an office desk, take everything out of the drawers, be ruthless and throw away anything that you no longer need or use – if you have anything with personal information on it, burn it or shred it. Organise your drawers, so you will know where everything is at a glance.
  • If you have loads of electronic devices, chances are you’ll have a spaghetti-like muddle of cables and wires. That can be distracting or sometimes, even dangerous. Get them organised using a cable organisation system or those plastic ties. There are loads of products to help you with this – simply Google search or look on Amazon.

background-2091_640Finally, I just LOVE stationery! I have an abundance of pens, pads, staplers and little gadgets, but do I really need them all? I like to have them, but I don’t necessarily need them all on show on my desk, so if you’re the same, it’s time to find a place to put them…in a drawer, or in a box within a drawer, so you know where they are. Actually, having all my bits and bobs in a box within a drawer means I can buy some more stationery (!)…the little boxes to put everything in! Probably not a good idea, but works for me!

How does this boost productivity?

paperclip-168336_640A clean and clear office space will help you feel more organised and motivated, whereas a messy space makes for muddled thoughts and needless stress.

A cluttered desk also serves as a distraction, so if it’s clean, you can be more focused on what you need to do.

approval-15914_640Stress plays a bit part in most of our lives, and a huge pile of paper can make you feel that the hill is too big to climb; it’s overwhelming.

So, with a clean and clear desk space, you can start the day knowing where everything is, knowing what is a priority for the day and you’ll be able to be more focused on what needs to be done.

What do you do to help keep your desk space uncluttered and keep your mind clear to focus on your work? I’d love to hear from you!